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Consultancy services for the final evaluation of UN Joint Programme

Organization: PNUD

Location : Ankara, Antalya, TURKEY

Application Deadline : 20-Jul-12

Additional Category: Poverty Reduction

Type of Contract : Individual Contract

Post Level : International Consultant

Languages Required : English

Starting Date : 01-Sep-2012
(date when the selected candidate is expected to start)

Duration of Initial Contract : 3 Months

Expected Duration of Assignment : 35 Working Days

Background

The UN Joint Programme on Decent Work for All: National Youth Employment Programme and Pilot Implementation in Antalya, is funded by the MDG-F and is implemented by four UN Agencies namely UNDP, ILO, FAO and IOM in strong collaboration and cooperation with Turkish Employment Agency (aka ISKUR). The duration of the Joint Programme is 39 months covering the period of October 2009 – December 2012.

The overall objective of the Joint Program is adoption and implementation of employment policies benefiting the most vulnerable groups in the labor market within the context of Turkey’s east-west migration. The Joint Programme aims to reduce youth unemployment among vulnerable young members of migrant families and increase the participation of young women in the labor force. This will be achieved through improved capacities at national and local levels to design and implement employment interventions for vulnerable communities and young women. In that respect, the Joint Programme is expected to achieve the following outcomes which are both at the national and local levels:

  1. Development and implementation of a National Youth Employment Action Plan.
  2. Implementation of active employment policies on a local level through ISKUR and the Provincial Employment and Vocational Training Board (aka PEVTB).
  3. Increasing the employment rates among youth in Turkey’s highest migration receiving province Antalya.
  4. Improving capacities of ISKUR and local authorities in Antalya to provide support and outreach for unemployed youth who have limited access to their services.
  5. Identifying sectors with competitive advantages in Antalya in order to create new employment opportunities and to boost the local economy.

For further information: www.genclik.mdgf-tr.org

One of the roles of the Secretariat is to monitor and evaluate the MDG-F. This role is fulfilled in line with the instructions contained in the Monitoring and Evaluation Strategy and the Implementation Guide for Joint Programmes under the Millennium Development Goals Achievement Fund. These documents stipulate that all joint programmes will commission and finance a final independent evaluation.

Final evaluations are summative in nature and seek to:

  1. Measure to what extent the joint programme has fully implemented their activities, delivered intended outputs and attained outcomes and specifically measuring development results.
  2. Generate substantive evidence based knowledge, on one or more of the MDG-F thematic windows by identifying best practices and lessons learned that could be useful to other development interventions at national (scale up) and international level (replicability).

As a result, the findings, conclusions and recommendations generated by these evaluations will be part of the thematic window Meta evaluation, the Secretariat is undertaking to synthesize the overall impact of the fund at national and international level.

The final evaluation will focus on measuring development results and potential impacts generated by the joint programme, based on the scope and criteria included in this term of reference.

The unit of analysis or object of study for this evaluation is the joint programme, understood to be the set of components, outcomes, outputs, activities and inputs that were detailed in the joint programme document and in associated modifications made during implementation.

This final evaluation has the following specific objectives:

  • Measure to what extent the joint programme has contributed to solve the needs and problems identified in the design phase.
  • To measure joint programme’s degree of implementation, efficiency and quality delivered on outputs and outcomes, against what was originally planned or subsequently officially revised.
  • Measure to what extent the joint programme has attained development results to the targeted population, beneficiaries, participants whether individuals, communities, institutions, etc.
  • To measure the joint programme contribution to the objectives set in their respective specific thematic windows as well as the overall MDG fund objectives at local and national level.(MDGs, Paris Declaration and Accra Principles and UN reform).

To identify and document substantive lessons learned and good practices on the specific topics of the thematic window, MDGs, Paris Declaration, Accra Principles and UN reform with the aim to support the sustainability of the joint programme or some of its components.

Duties and Responsibilities

This final evaluation will use methodologies and techniques as determined by the specific needs for information, the questions set out in the TOR and the availability of resources and the priorities of stakeholders. In all cases, Final Evaluator is expected to analyse all relevant information sources, such as reports, programme documents, internal review reports, programme files, strategic country development documents, mid-term evaluations and any other documents that may provide evidence on which to form judgements. Final Evaluator is also expected to use interviews, surveys or any other relevant quantitative and/or qualitative tool as a means to collect relevant data for the final evaluation. The Final Evaluator will make sure that the voices, opinions and information of targeted citizens/participants of the joint programme are taken into account.

The methodology and techniques to be used in the evaluation should be described in detail in the desk study report and the final evaluation report, and should contain, at minimum, information on the instruments used for data collection and analysis, whether these be documents, interviews, field visits, questionnaires or participatory techniques.

There will be 3 main actors involved in the implementation of MDG-F final evaluations:

  1. The Resident Coordinator Office as commissioner of the final evaluation will have the following functions:
  • Lead the evaluation process throughout the 3 main phases of a final evaluation (design, implementation and dissemination).
  • Convene the evaluation reference group.
  • Lead the finalization of the evaluation ToR.
  • Coordinate the selection and recruitment of the Final Evaluator by making sure the lead agency undertakes the necessary procurement processes and contractual arrangements required to hire the Final Evaluator.
  • Ensure the evaluation products meet quality standards (in collaboration with the MDG-F Secretariat).
  • Provide clear specific advice and support to the evaluation manager and the Final Evaluator throughout the whole evaluation process.
  • Connect the Final Evaluator with the wider programme unit, senior management and key evaluation stakeholders, and ensure a fully inclusive and transparent approach to the evaluation.
  • Take responsibility for disseminating and learning across evaluations on the various joint programme areas as well as the liaison with the National Steering Committee.
  • Safeguard the independence of the exercise, including the selection of the Final Evaluator.
  1. MDG-F JP Manager and the Focal Points at UN Agencies will have the following functions:
  • Provide executive and coordination support to the reference group.
  • Provide the Final Evaluator with administrative support and required data.
  • Liaise with and respond to the commissioners of evaluation.
  • Connect the Final Evaluator with the wider programme unit, senior management and key evaluation stakeholders, and ensure a fully inclusive and transparent approach to the evaluation.
  • Review the inception report and the draft evaluation report(s).
  • Ensure that adequate funding and human resources are allocated for the evaluation.
  1. The Programme Management Committee that will function as the evaluation reference group, this group will comprise the representatives of the major stakeholders in the joint programme
  • Review the draft evaluation report and ensure final draft meets.
  • Facilitating the participation of those involved in the evaluation design.
  • Identifying information needs, defining objectives and delimiting the scope of the evaluation.
  • Providing input and participating in finalizing the evaluation Terms of Reference.
  • Facilitating the Final Evaluator’s access to all information and documentation relevant to the intervention, as well as to key actors and informants who should participate in interviews, focus groups or other information-gathering methods.
  • Oversee progress and conduct of the evaluation the quality of the process and the products.
  • Disseminating the results of the evaluation.
  1. The MDG-F Secretariat that will function as a quality assurance member of the evaluation in cooperation with the commissioner of the evaluation
  • Review and provide advice on the quality the evaluation process as well as on the evaluation products (comments and suggestions on the adapted TOR, draft reports, final report of the evaluation) and options for improvement.
  1. The Final Evaluator will conduct the evaluation study by:

Fulfilling the contractual arrangements in line with the TOR, UNEG/OECD norms and standards and ethical guidelines; this includes developing an evaluation matrix as part of the inception report, drafting reports, and briefing the commissioner and stakeholders on the progress and key findings and recommendations, as needed.


Competencies

  • Strategic thinking skills.
  • Strong reporting and communication skills in English.
  • Excellent communication skills with various partners including donors.
  • Team work skills and experience in leading teams.
  • Result oriented.

Required skills and experience:

Education:

  • Minimum Masters Degree in economics, business administration, regional development/planning or any other social sciences related to the pro-poor economic growth and youth employment and migration.

Experience:

    • At least seven years of experience in conducting evaluations, strong knowledge of United Nations development agenda, the civil society and working with government authorities.
    • Extensive knowledge of results-based management evaluation, as well as participatory M&E methodologies and approaches.
    • Experience in applying SMART indicators and reconstructing or validating baseline scenarios.
    • A combination of i) 5 years of experience in conducting and managing evaluations, assessments, audits, research or review of development projects, programmes, countries or thematic areas and ii) having thematic expertise in one of the MDG-F windows, international development programmes and or assessing or evaluating one or more of the MDG-F thematic areas.

Evaluation of the Applications:

The evaluation will be based on cumulative analysis (i.e. technical qualifications and price proposal). The weight of the technical criteria is 70%; the weight of the financial proposal is 30%.

Candidates that obtain a minimum of 70 pts out of a maximum 100 pts will be considered for the financial evaluation.

Candidates that do not meet the minimum requirements will be disqualified.


Application Procudures:

Proposal should be submitted by email to price.proposal@undp.org.tr no later than 20 July 2012, COB. Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

Payments

Payments will be effected upon submission of the deliverables stated in Section 7 of the TOR  by the FE and acceptance and approval by the commissioner. If the deliverables are not submitted by the FE as defined in the TOR, the FE will not be entitled to any payment even if she/he invests time in the assignment. The amount paid to the FE shall be gross and inclusive of all associated costs such as social security, pension and income tax etc. The cost of evaluation will be covered by MDG-F Secretariat.

The Final Evaluator will be paid in US$ based on the number of working days invested for each deliverable.
The detailed Terms of Reference and Procurement Notice is available at http://www.undp.org.tr/Gozlem2.aspx?WebSayfaNo=4043.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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