Organization: UN Volunteers
Location : Bonn, GERMANY
Application Deadline : 22-Jul-12
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required : English
Starting Date : 06-Aug-2012
(date when the selected candidate is expected to start)
Duration of Initial Contract : 30 Working Days
Expected Duration of Assignment : 30 Working Days
In response to recent youth calls for change in the Middle East, UNV initiated the “Arab Youth Volunteering for a Better Future Programme” which aims to support an enabling environment for youth– both young women and men – to become involved and to build their capacity through volunteer engagement. Through this programme, key aspects of youth development such as livelihoods, life skills, employability, social responsibility, and civic engagement and leadership needs of youth are addressed holistically and sustainably. The programme will be implemented in five Arab States Egypt, Yemen, Jordan, Tunisia and Morocco.
As part of the initiation phase a mapping of the state of youth an volunteerism was conducted in five countries. The mapping documents contain background data on the state of volunteerism and youth in the five countries. The mapping was followed by national consultation workshops where different stakeholders discussed challenges, priorities and opportunities for intervention. The national consultation workshops have been held in a participatory manner, including youth, public institutions, youth organizations, development agencies, NGOs, private sector, and UN agencies etc.
The discussions and findings were captured in a final report per consultation workshop which included proposed activities and partners as identified by local stakeholders.
UNV engaged 7,765 UNV volunteers in 2010, on a total of 7,960 assignments. With an average age of 37 years and the requisite professional skills and qualifications of some 5 to 10 years relevant experience, UNV volunteers served in 132 countries in 2010 and came themselves from 158. The majority – 80 per cent – come from developing countries themselves. One third of UNV volunteers served in their own countries, with the others carrying out international assignments. The financial equivalent of programme activities exceeds US$235 million annually. In addition, as the focal point in the United Nations for the International Year of the Volunteers (IYV2001), UNV is active in the follow-up to the Year, for which the key objectives are the recognition, facilitation, networking and promotion of volunteerism.
The UNV organization
UNV is headquartered in Bonn, Germany and has approximately 150 staff positions – with the majority in Bonn and some positions with different UN peacekeeping and political missions, and in other Headquarters locations (e.g. New York and Tokyo). The major organizational groups within UNV are:
– the Office of the Executive Coordinator (OEC);
-the Evaluation Unit (EU);
-the Corporate Planning and Performance Unit (CPPU);
-the Volunteer Programming and Management Group (VPMG) comprising the Peace Division (PD) and the Development Division (DD), Volunteer Recruitment Resources
Section (VRRS), Quality Assurance Unit (QAU), Volunteer Knowledge and Innovation Section (VKIS);
– the Partnerships and Communications Division (PCD) comprising the Partnerships Section (PS) and the Communications Unit (CU);
– the Management Services Division (MSD) comprising the Information and Communication
Technology Section (ICTS), Finance Section (FS), Human Resources Section (HRS), and
the Administration Unit (AU). Additionally the Common Services Unit (CSU) provides support to the UN presence in Bonn.
The UNV Peace and Development Divisions oversee and implement UNV’s programme strategy. They advocate for the integration of volunteerism in peace and development at global, regional and national levels, targeting specific focus areas in which the role of volunteerism adds significant value.
They mobilize volunteers to support the peace and development agenda of UNV partners, including national volunteerism interventions as well as proactive mobilization of UNV and other volunteers. They ensure quality volunteer management of UN volunteers.
They work to promote advocacy for volunteerism, and support the documentation of the contribution of volunteerism to peace and development and will target national development fora, governments and parliaments with a view to influencing national policies, legislation, statutory frameworks and budget in order to promote volunteerism for peace and development.
Both Divisions focus on both “Development” and “Peace” issues and areas. However, the Development Division oversees the “predominantly development” countries, and the Peace Division oversees the “predominantly peace countries.
The Development Division supports UNV Programme activities in priority and strategic countries, which are predominantly in development phase, and more specifically in the following focus areas:
– Strengthening local governance
– Primary health care and HIV/AIDs
– Non-formal education
– Disaster risk reduction
– Early recovery including livelihoods
– Local conflict resolution/reconciliation/human rights
– Community-based natural resource management and sustainable biodiversity conservation
– Community-based adaptation to climate change
– Food security through sustainable livelihoods
Background of the work
In response to recent youth calls for change in the Middle East, UNV initiated the “Arab Youth Volunteering for a Better Future Programme” which aims to support an enabling environment for youth to become involved in development initiatives. Through this programme, key aspects of youth development such as livelihoods, life skills, employability, social responsibility, and civic engagement and leadership will be addressed in a holistic manner. The programme will be implemented in five Arab States Egypt, Yemen, Jordan, Tunisia, and Morocco.
As part of the initiation phase a mapping of the state of youth and volunteerism was conducted in five countries. The mapping documents contain background data on the state of volunteerism and youth in the five countries. The mapping was followed by national consultation workshops where different stakeholders discussed challenges, priorities and opportunities for intervention. The national consultation workshops have been held in a participatory manner, including youth, public institutions, youth organizations, development agencies, NGOs, private sector, and UN agencies etc.
The discussions and findings were captured in final reports for each consultation workshop which include challenges, priorities, and proposed activities and partners as identified by local stakeholders with a significant representation of youth.
Project Title: Project Document Development “Arab Youth Volunteering for a Better Future”.
Project Objectives: Arab Youth Volunteering for a Better Future programme aims to support an enabling environment for youth– both young women and men – to become involved and to build their capacity through volunteer engagement. Through this programme, key aspects of youth development such as livelihoods, life skills, employability, social responsibility, and civic engagement and leadership needs of youth are addressed holistically and sustainably.
Project Context / Background / Rationale / Scope :The programme will be implemented in five countries where youth unemployment and exclusion have been identified as major triggers for instability – Egypt, Yemen, Jordan, Tunisia and Morocco. The programme will have a regional approach/ components and at the same time also carry out country specific activities which can be implemented by different partners, depending on the national/ local context.
Expected Project Output/Outcome: Arab youth are productively mobilized so that their capacity to meaningfully participate in development initiatives and obtain better access to employment is strengthened through volunteer engagement.
Expected Result from the Complete Implementation of this Contract: Final project document (according to the POPP), that follows UNDP project format using RBM tools. The consultant must ensure project document quality: expected is a project document that is results oriented with clear objectives and results; monitoring indicators should be visible and measurable and the Management arrangement should be simple and cost effective. The project document preparation will build on lessons learnt and a thorough analysis of data collected during the Mapping and national consultation workshops. It must also articulate conceptual linkages of activities, output (project) and outcome with clear baseline, targets and indicators while addressing cross cutting issues like gender.
Previous work done/history (if any): In a Mapping phase country specific data on youth and volunteering infrastructure have been compiled by Youth Development Specialists (national UN Volunteers) in the respective programme countries. Drawing upon the collected facts and information, the Mapping also informed the organization of the national consultation workshops (invitation of stakeholders, national counterparts).
The national consultation workshops have been held in a participatory manner, including youth, public institutions, youth organizations, development agencies, NGOs, private sector, and UN agencies etc.
The discussions and findings were captured in a final report per consultation workshop. A thorough analysis of the collected data and information together with a literature review on the subject will form the base for the consultancy and for writing the project document. The following information sources will be used in delivering the above (list not exhaustive):
-National Consultation workshop reports
-Minutes of meetings
Duties and Responsibilities
Under the overall guidance of the Chief, Development Division, Sr. Portfolio Manager and direct supervision of the Programme Manager for the “Arab Youth Volunteering for a Better Future” the consultant will undertake the following tasks:
Scope of Work
The short-term international consultant will prepare a project document based on UNDP RBM format with interventions that are in line with UNV’s programme strategy and its youth and volunteering mandate.
The project document should be based on 1) latest literature on youth and volunteerism issues in general and with focus on the Arab States and the impact of the Arab spring 2) findings of UNV mapping and national consultations and 3) consultations with UNV HQs staff, field units and various stakeholders.
Important Points to Consider
-Attention should be given to cross cutting issues such as gender mainstreaming in different outputs and activities with clear and precise indicators;
-Project document should be in line with youth and volunteerism global best practices and integrating latest debates in the field;
-Strategy and activities should be reflective of the youth situation in the targeted Arab states and informed by recent reports on youth activism and volunteerism;
-Project design should intentionally integrate youth in peripheries and not focus only on urban youth;
-The project activities should include youth who are not necessarily registered within formal NGOs and CSOs, adapting a broader definition of civil society;
-Project outputs and activities should be designed considering methodologically sound
participatory approaches to ensure that youth have a leadership role in future project activities design and implementation;
-Project outputs and activities should utilize creative and modern technology such as new media in various activities while being sensitive to audience, accessibility and practicality of such options.
– Review of existing documentation (5 days).
– Review critical documentation/literature related to the programme/project formulation.
Review background information about UNV, its youth mandate and UN related initiatives.
– Review data collected through the mapping exercise and national consultations.
– Conduct in-house and complementary stakeholder consultations (5 days).
– Conduct consultations with UNVHQs, Regional Centre in Cairo, UNV Field Units and other relevant stakeholders. Due to the regional nature of the programme, some consultations could be conducted via teleconferences or internet based VOIP software.
– Present a draft project document based on these consultations and documentation for pre-PAC meeting with UNV management and project board (10 days).
– The international consultant should present a project document draft for review by the project board that includes all different sections of the project document.
– Review and present a semi-final project document (5 days).
– Based on feedback received from the pre-PAC meeting, the international consultant will consolidate comments and develop a semi-final final project document.
– Present the semi-final final project document in a regional validation workshop and prepare a final document (5 days)
– Present the revised project document in a regional workshop to discuss and validate the findings.
– Conduct a final review to consolidate the comments based on the regional workshop and submit a final project document.
A satisfactory project document must be written according to the UNDP project
document template and must include the following:
– Articulation of conceptual linkages of activities, output and outcome with clear baseline,
activities, targets and indicators as per RBM;
– Clear Annual Work Plan with detailed budget over the complete programme duration.
– A clear monitoring and evaluation strategy;
– Detailed management arrangement with TORs of the project team;
– Creation of synergies with other programme interventions within UNV and other development partner initiatives e.g. UNDP, UNICEF, UNFPA, BMZ, GIZ, Governments and CSOs and other stakeholders through a partnership strategy;
– Identification of UNV’s niche within the youth and volunteerism field thus enabling the articulation of conceptual and operational linkages of the outcome and output within the development context in general;
– Identification of target beneficiaries and geographical focus;
– Identification of opportunities for resource mobilization and partnerships;
– Incorporation of “important points to be considered” section of the TORs.
Specific deliverables include the following:
– A draft project document that follows UNDP project document format. Due on 25 August 2012;
– A semi-final project document based on UNV HQs pre-PAC meeting. Due on 01 September 2012;
– A final project document based on regional validation workshop. Due on 25 September 2012.
Strong analytical capacity and experience in program evaluation/review and needs assessment; Demonstrated success designing youth programmes and implementation plans; with proven practical experience in project and programme formulation and management using results-based management principles; Experience in mainstreaming gender in projects/ programmes and identifying initiatives in supporting the achievement of the MDGs; A strong connection to the youth sector and/or youth issues and experience working with youth centres and/or community groups. Previous international youth sector and/or field experience would be a distinct advantage; Proven track record of facilitating contributions and exercising sound judgment and diplomacy in a multi-stakeholder environment; Excellent report writing skills; Ability to plan own work, manage conflicting priorities, report on work progress and deliver outputs in a punctual manner; Proven communication and interpersonal skills; Highly motivated self-starter who takes direction well, but also works independently; Knowledge and experience of volunteerism with its diverse manifestations and cultural settings;An understanding of the UN or experience in working with civil society and governmental organizations.
Required skills and experience:
The assignment will be awarded to a consultant with demonstrated expertise and experience in developing and implementing youth programmes, covering the full management cycle from initial identification through to end of assignment.
Minimum years of experience required; international or regional.
Minimum of eight years experience and proven skills in formulating project documents,
especially in youth and volunteerism.
Master’s Degree or equivalent experience in the field of youth, volunteerism, development studies, social science or any other related field;
Demonstrated experience in project/programme formulation, and knowledge and experience of project development, management, monitoring and evaluation;
Excellent command of written and spoken English; Fluency in another UN language,
especially Arabic and French is an asset; Strong communication skills and proven ability to work in a team; and
Substantial knowledge of youth, volunteering, and voluntary sector.
Evaluation criteria for Award of Contract
The award of the contract will be made to the candidate/institution whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable (defined as fully meeting the TOR provided), and
b) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical Criteria weight; 80%
Financial Criteria weight; 20%
Only candidates/institutions obtaining a minimum of 70% would be considered for the Financial Evaluation. The candidate obtaining the overall highest score after adding the technical score and the financial score will be awarded the contract.
Knowledge of research methods and project development; 20 % Weight
Experience (Int./Nat.) in youth organizations and implementation of (youth) volunteer-programmes; 10 %Weight
Experience in working in working in the Middle East; 10 %Weight
Written samples 20 % Weight
Interview 20 % Weight
Financial 20 % Weight
Total 100 %
The technical proposal is evaluated on the basis of its responsiveness to the Term of Reference (TOR).
The contract shall be awarded to the “Best Value” applicant, who is awarded the highest
combined technical and financial score. Only institutions with relevant experience in
supplying similar services will be considered qualified.
How to apply:
Bids should be submitted to the following e-mail: procurement@ unv.org no later than COB 24 July 2012 (Bonn time) with the subject title ‘2012-257 Consultancy: Arab Youth Volunteering for a better future”, Att. Robert Kuppek.
The Financial proposal (requested lump sum fee) should be sent in a separate email to email@example.com no later than COB 24 July 2012 (Bonn time), with the subject title ‘2012-257 Consultancy: Arab Youth Volunteering for a better future”, Att. Robert Kuppek.
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.
In order to assist the requesting unit in the comparison of financial proposals, the financial proposal shall include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal shall include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. UNV will not accept travel costs exceeding those of an economy class ticket. Should the Consultant wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses would be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
If you submit an application, UNV expects that you have read and agree with the TOR and the UNV Terms and Conditions, available online: http://www.unv.org/fileadmin/docdb/pdf/2011/procurement/UNV-IC_Terms%20%20Conditions.pdf
Requests for further information must be sent in writing to the e-mail indicated above.
Additional information to be submitted by the bidder
MANDATORY – Personal CV or PO and a cover letter with a brief presentation of yourself /your institution, including contact details -explain why you are the most suitable for the work (1000 words or under);
MANDATORY – Please supply at least three references from previous clients that we can contact to seek references, name, address, e-mail, telephone (1000 words or under);
MANDATORY – A minimum of three writing samples of previous relevant work carried out;
OPTIONAL – Please submit your sustainable/environmental policy if your company has one;
OPTIONAL – Detailed list of services and specific areas of expertise that your institution may provide (500 words or under).
Sustainable Procurement Policy
UNV wishes to work with candidates/companies that care about their environment and sustainability.
Sustainable procurement practices integrate requirements, specifications and criteria that are compatible and in favour of the protection of the environment, of social progress and in support of economic development, namely by seeking resource efficiency, improving the quality of products and services and ultimately optimizing costs.
We encourage companies when submitting their bids to include their environmental/sustainable policy and point out where necessary their policy in relation to the services offered.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.