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International consultant for developing improved and gender sensitive system to measure and evaluate the performance of local government local government units

Organization United Nations Development Programm (UNDP)

Location : Sana’a with trips to governorates, YEMEN

Application Deadline : 04-Apr-12

Type of Contract : Individual Contract

Languages Required : English

Starting Date : 01-May-2012
(date when the selected candidate is expected to start)

Duration of Initial Contract : Four months

Expected Duration of Assignment : Four months

Background

The Consultant will carry out the tasks under the direct supervision of the LGSP PEM Specialist and the overall supervision and guidance of the LGSP Project Manager and the LGSP Chief Technical Advisor, the Consultant/Consultancy Firm and in close coordination with the Ministry of Local Administration (MOLA) (particularly the Local Government Performance & Evaluation department of MOLA and the Sector for Women’s Development of MOLA).

Duties and Responsibilities

Assignment Plan and Methodology:

Develop a detailed work methodology and work plan including methods/tools/ time frame and get it cleared from MOLA/LGSP.

Phase I: Assessing and documenting the existing system of MOLA to measure and evaluate the performance of LGUs in general and from a gender a perspective in particular and identifying gaps:

  • Reviewing the report produced by the national consultant for Phase I of the assignment and identifying gaps;
  • Collecting relevant information to close the gaps identified.

Phase II: Developing an Improved and Gender Sensitive System to Measure and Evaluate the Performance of LGUs
Based on report of Phase I, develop an Improved and Gender Sensitive System to Measure and Evaluate the Performance of LGUs. This means:

  • Identify the data to be collected in light of the new local governance system and assign relevant general and gender sensitive indicators on performance of LGUs (efficiency, effectiveness, productivity, economy, appropriateness and accessibility of services, smoothness of the decision-making process, service quality, client satisfaction capability to respond to the needs and priorities of the local people and women, openness, transparency, capability to implement decisions and achieve set objectives);
  • Develop the framework of the improved and gender sensitive system (areas of performance measurement , performance indicators, what data to collect, from where to collect (source of data), who will collect the data, how often and when to collect the data, methods/roles and responsibilities related to documenting data/analysis, measurement and evaluation of performance, documenting findings of measurement and evaluation, reporting/communicating);
  • Design new improved and gender sensitive methods and tools as needed AND improve and make the existing methods and tools gender sensitive,  to collect data on performance of LGUs to:
    Collect factual data related all relevant functions and responsibilities (administrative, service delivery, development and poverty reduction, governance, gender etc) of LGUs in light of the new system of local government;
    Collect performance data related all relevant functions and responsibilities of LGUs in light of the new system of local government;
    Assess perceptions of elected representatives on the performance of LGUs (an assessment of the relationship between LGUs and citizens);
    •Assess perception of citizens on the performance of LGUs (covering all the above areas).
  • Design methods, formats and tools for data documentation, analysis and performance measurement;
  • Design formats to document/report/communicate findings of performance measurement and evaluation;
  • Develop and propose an improved regulatory framework for measuring and evaluating performance of LGUs;
  • Share the draft system and proposed improved regulatory framework with MOLA (particularly the Local Government Performance & Evaluation department and the IT department  MOLA, Sector for Women Development of MOLA) / LGSP and receiving feedback;
  • Produce and submit the second draft of the system and the final proposed improved regulatory framework to measure and evaluate performance, after modifications as per the feedback.

Phase III: Developing training materials on the system and training the team from MOLA, pilot testing the system and finalising it:

  • Conducting training for MOLA (particularly the Local Government Performance & Evaluation department and the IT department of MOLA, Sector for Women Development of MOLA), LGUs, GDWD and pilot testing the System. This means:
  • Developing training materials for training on the system and getting them cleared by MOLA/LGSP;
  • Conducting TOT for MOLA’s team and LGUs, GDWD in the pilot area (training on using data collection tools, ways and how to document the data, how to analyse it, how to measure and evaluate performance, how document/report/communicate the findings of performance measurement and evaluation);
  • Demonstrating and guiding the trained team to pilot test the methodology and collect local data from the field;
  • Demonstrating and guiding the trained team to document/analyse the data/measure and evaluate performance/document findings of performance measurement and evaluation/reporting/communicating findings.
  • Producing and submitting the final system and training materials. This means:
  • Modifying the draft system based on the pilot testing and submitting the final system;
  • Modifying the training materials based on the final system and feedback of the TOT and producing and submitting the final training manual;
  • Producing and submitting a task report on the entire assignment.

Competencies

  • An excellent knowledge and understanding of performance measurement and evaluation in various country contexts;
  • Excellent writing skills; ability to express complex issues in a clear, comprehensive and instructive manner in writing;
  • Excellent research and analytical skills;
  • Good IT literacy, including word processing, use of database information, and the Internet.

Required Skills and Experience

  • Degree or equivalent in Development Studies, Public Administration or related field;
  • Courses in Performance Measurement and Evaluation, gender studies, gender analysis and/or gender mainstreaming desirable.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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