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Evaluation Consultancy for IPPF DFID Grant

Organization: International Planned Parenthood Federation (IPPF)

Terms of Reference for the Independent Programme Review (mid-term) of the Programme Partnership Arrangement between IPPF and DFID – February 2012

Closing date: 22nd February 2012.

IPPF has been implementing activities under its Programme Partnership Arrangement (PPA) with DFID since April 2011. The external mid-term Independent Programme Review of this grant will evaluate results and outcomes to date and provide recommendations for the remaining period of the grant.

IPPF would like to invite applications from a coordinating consultant or group, to assess IPPF’s work at the global level, alongside a small number of more in-depth country level reviews. The IPR must be available for DFID by mid-October 2012 so IPPF anticipates draft reports from the consultant to be completed by the beginning of September 2012 to comply with this deadline.

If you are interested, please reply to Fleur Pollard, Evaluation Officer ( fpollard@ippf.org ) with a one page expression of interest that outlines your approach to meeting the Terms of Reference below. Applicants that meet the relevant criteria will be invited to submit a full proposal.

1. Background

IPPF is the largest global NGO working in the field of sexual and reproductive health and rights. Through its Member Associations (MAs) IPPF provides a comprehensive range of services and is a leading advocate of sexual and reproductive health and rights for all at the local, national, regional and global levels.

IPPF is currently receiving unrestricted funding through DFID’s Programme Partnership Arrangement (PPA). This strategic level agreement provides a grant from 2011 to 2014, up to a maximum value of £8.6 million per year (for three years). This is part of DFID’s significant funding to civil society organisations in line with its overall strategy to alleviate poverty and promote peace, stability and good governance.

One of the key tools in the performance assessment of IPPF by DFID is the Independent Progress Review. This is to be commissioned by IPPF on the basis of this Terms of Reference and will report on performance against DFID criteria after 18 months of implementation (grant mid-point).

2. Purpose:

The purpose of the Independent Progress Review is to measure the achievements, challenges, outcomes and impacts (both positive and negative) resulting from IPPF’s funding through the DFID PPA. The IPR will identify progress to date and develop recommendations for IPPF to guide the remaining 18 months of the funding period. The information generated by this IPR will feed into the overall IPPF and PPA fund-level evaluation.

3. Impact and outcome of IPPF’s PPA:

At the highest level of impact, IPPF is contributing to sustainable improvement in the lives of poor and vulnerable groups through progress in three Millennium Development Goals:

  • Promoting gender equality and empowering women (MDG 3)
  • Contributing to maternal and child health (MDGs 5&4)
  • Curbing the HIV/AIDS epidemic (MDG6)

Outcome: To improve the health status of poor and young people, in particular women and girls, through an enabling sexual and reproductive health (SRH) policy environment and access to a range of cost-effective, high-impact health services.

In particular, investment through the PPA is supporting innovative programming models from across the IPPF membership in the following policy priorities:

  • Deliver high impact comprehensive family planning services.
  • Improve the policy environment for SRH and choice at global, regional and national levels.
  • Strengthen the economy, efficiency and effectiveness of IPPF’s network

IPPF is targeting the underserved, poor and vulnerable people and those in crisis, especially young women. Empowerment of women and girls is central to IPPF’s work including supporting a woman’s right to choose to terminate her pregnancy legally and safely. IPPF strives to eliminate sexually transmitted infections (STIs) and reduce the spread and impact of HIV/AIDS.

Whilst IPPF is a global organisation working in more than 173 countries, we are giving particular priority under this PPA to improving performance in 45 focus (Global Strategy for Women’s and Children’s Health -GSWACH) countries. This group includes 39 of the 49 UN GSWACH countries, and six additional countries (Bolivia, Brazil, Guatemala, India, Peru and Sudan) where IPPF Member Associations are primarily supporting poor and vulnerable groups, and are positioned to scale up service delivery over the PPA period.

IPPF’s PPA with DFID will further the goals and objectives of our Strategic Framework (2005-2015) which focuses on five priority areas, known as the five ‘A’s; Adolescents/young people; HIV and AIDS; Abortion; Access and Advocacy. While IPPF recognizes that the vision and commitments made at the International Conference on Population and Development (ICPD) represent a true international consensus, these goals are far from being achieved and require renewed financial and political support.

For more information, including expected results and the list of focus countries, please refer to the full Business Case for our Programme Partnership Arrangement with DFID, as published on the DFID website.

4. Objectives of the IPR

The objective of the IPR is to provide comprehensive assessments of the criteria listed below, as developed by Coffey, the DFID PPA Evaluation Manager. The IPR should also examine the extent to which IPPF has taken into account the comments and recommendations arising from DFID’s annual review (to be completed by the end of June 2012) and verify the case studies that are a DFID reporting requirement (due for submission to DFID by the end of May 2012).

4.1     Organisational culture

  • How has IPPF’s organisational culture promoted or impeded learning and innovation?

4.2     Relevance

  • Representativeness. Do the interventions and outcomes (as expressed in the Log Frame) reflect the needs and wishes of the target population?
  • Targeting. To what degree do the interventions and outcomes reach the poorest and most marginalized?

4.3     Efficiency

  • To what extent is IPPF able to evidence its cost effectiveness and value for money?

4.4     Effectiveness

  • Distinctive offering. What is the distinctive offering of IPPF and how does it complement or add value to DFID’s portfolio?

4.5     Learning and innovation

  •  To what extent has IPPF learned from its work and has incorporated the lessons into improved performance?
  • To what extent has IPPF produced generalizable learning that has been incorporated into our own practice and shared with others?
  • Assess the extent to which IPPF innovates in terms of developing, testing, and achieving the adoption by others of new knowledge.
  • Assess IPPF’s monitoring and evaluation capacity and in particular its ability to measure results (focusing on the quality of reported results and lessons learned rather than an assessment of M&E systems themselves).

4.6     Sustainability

  • Assess the extent to which an intervention or its results are likely to be sustainable.

4.7     Results

  • Performance against the Log Frame: to what extent is IPPF achieving (or progressing towards) the intended outcomes?
  • Changes in lives. Assess the information about what changes these outcomes are making in people’s lives and how many people are affected.
  • Changes in civil society. To what extent are citizens doing things for themselves? To what extent is civil society enabled to hold government to account?
  • Assess what conditions led to success and failure – external, internal combination of Interventions.
  • To what extent does DFID funding achieve additionality, i.e. enable IPPF to achieve things they would have otherwise not been able to achieve?

5. Roles and responsibilities:

The selected consultant or group will, in close consultation with IPPF staff:

  • Develop a methodology and appropriate tools for the IPR (see table below)
  • Conduct a desk based review
  • Conduct key informant interviews
  • Conduct field work in a small sample of selected IPPF partners (Member Associations)
  • Produce a report for each country visit and overall synthesis report accompanied by a presentation.

IPPF will support all stages of the evaluation process including: providing relevant documentation, assisting in organising travel logistics, assisting in the organisation of data collection (ensuring availability of interviewees and relevant data), providing feedback on drafts of all agreed outputs, including the methodology.

6. Methodology:

The IPR will cover two levels of IPPF’s work – the global level (incorporating the work of our Central and Regional Offices and the aggregated results from the 45 focus countries) and more in-depth data collection among a small sample of Member Associations. The methodology at each level will be finalised in consultation with IPPF but is likely to incorporate the following components as described below.

Global Level (IPPF Central and Regional Offices & 45 focus countries)

Desk Review – Key PPA documents (Business Case, logframe, financial and programmatic reports, case studies) and IPPF documents (Global Indicator data, IPPF’s Strategic Framework, relevant policies and materials).

Interviews – Key staff members from IPPF Central Office and relevant Regional Offices. Representatives of key partners.

Country Level (IPPF Member Associations)

Desk Review – MA Strategic Plan, Global Indicator data (including service statistics), relevant policies, materials and programmatic and financial reports.

Interviews – Key staff members and representatives of partners.

Qualitative – For example; MA volunteers, beneficiaries, community representatives etc

Quantitative – For example; collection of cost per service data for value for money analysis.

7. Outputs:

  • Complete, finalised tools used for the evaluation.
  • Reports for each of the countries visited (in English).
  • Presentation of findings (at country level as part of each country visit) and at IPPF CO in London.
  • An overall synthesis report incorporating IPPF’s work at the global level and highlighting those countries in which fieldwork took place (in English).

8. Profile of the coordinating evaluator

IPPF will recruit one coordinating consultant or group to conduct the evaluation. The successful bidder will be expected to have:

  • One or more team members who are specialists with a minimum of 7 years experience in programme/project delivery in an international development context.
  • Previous experience in monitoring and evaluating SRHR projects
  • Knowledge of DFID priorities and expectations with regard to evaluation
  • Sensitivity to different cultural and religious contexts
  • Capacity to analyse results-based qualitative and quantitative monitoring and evaluation data in a systematic way
  • Ability to present complex information in a systematic way
  • Excellent writing, analytical and communication skills
  • Fluency in written and spoken English
  • Ability and commitment to deliver the expected results within the agreed period of time


The indicative timetable for this process is outlined below:

  • 22nd Feb – One page Expressions of Interest submitted to IPPF
  • 27th Feb – Shortlist of consultants invited to submit full proposals
  • 16th March – Submission of full proposals to IPPF
  • 26th March – Selection of consultants by IPPF
  • End March to End August – Evaluation conducted
  • 1st Sept – Draft evaluation reports submitted to IPPF
  • Mid Oct – Finalised reports submitted to DFID

Applications are particularly welcome from applicants openly living with HIV, and from all sections of the community. IPPF is committed to equal opportunities and cultural diversity.



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