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International Evaluation Consultant

Organization: UNDP

Project: UNODC Program Office in Tajikistan

Duty Station: Missions to Countries/Cities

Type of the Contract: Individual Contract (IC)

Duration: 26 working days over a period of 2 months

Deadline:   23 February, 2012

Tentative period: March – May 2012

Country: Tajikistan

Description of the assignment: International Evaluation Consultant

Project name:  UNODC Program office in Tajikistan, Project TDRERF23 “Strengthening drug law enforcement capacities in Intelligence, Information and Data Collection and Exchange”

Period of assignment/services (if applicable): twenty six w/days over a period of 2 months

Tentative period:    March-May 2012

Duty Station: Missions to Countries/Cities

Deadline: 23 February, 2012

Instruction for submission of applications: Please fill out a P11 form for SC/IC positions posted on www.undp.tj by following the job vacancies link from this webpage. Please note that no other type of application form will be considered for such positions, other than the one found at the link specified above.

Financial Proposal and Methodologies (including the implementation timeline) should be submitted to the following email address madina.rakhmikhudoeva@unodc.org  no later than 23 February, 2012.

Any request for clarification must be sent by standard electronic communication, indicating Post Title in subject Line, to the address madina.rakhmikhudoeva@unodc.org UNDP Tajikistan will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

1. BACKGROUND

The project’s objectives are to provide “a coherent and comprehensive system for intelligence, and information collection, analysis and exchange is established”.

The project area of responsibility includes the five Central Asian countries (Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan and Uzbekistan), Afghanistan and Azerbaijan.

Combating illicit drug trafficking requires well-organized systems of information/data collection, processing and analysis, as well as the exchange of the final information product among agencies involved at national and regional levels.

Project F23 has improved criminal intelligence analysis and information management capacities, and further developed mechanisms for collection, evaluation, exchange and dissemination of information between drug control agencies in the Central Asian region, Afghanistan and Azerbaijan. However the need to further developing a more sophisticated and proper mechanism for the collection, storage, exchange and analysis of information and data results is obvious and has been set as one of the priorities for the continuation of F23 project’s activities fully supported by the attending countries.

This is a mid-term evaluation and is initiated by the Project Coordinator/Project Manager. No project specific evaluation has been conducted in the past 10 years.  The purpose of the evaluation is to measure the project achievements, capturing an innovative dimension and planning for future project phase. The project duration is planned until mid year of 2014.

The results of the evaluation are intended for use by those managing the project and for the regional office in Tashkent to enable them to learn from and make desirable adjustments to ongoing implementation. It will also inform stakeholders (Law Enforcement Agencies of the project member states; UNODC Head Quarter; UNODC Regional Office for Central Asia (ROCA); UNODC Project office in Tajikistan, Head of Office/Project Coordinator and Project Manager; Donor Countries representatives: International Narcotics and Law Enforcement Office (INL) Embassy of the USA in Tajikistan; Canada) with an aim to learn more about project accomplishments.

The UNODC Office in Tajikistan will be closely involved since programming, financial management, auditing and logistical support as well as policy and strategic direction are provided to the project by that office.

The evaluation managers are Mr. Christer Brannerud, Project Coordinator and Mr. Rasoul Rakhimov, Project Manager of UNODC Tajikistan.

2. MAIN OBJECTIVES, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK

This mid-term evaluation covers the activities of the entire RER/F23 project implemented in Central Asia, Afghanistan and Azerbaijan from its inception in 2001 up to the date of the evaluation.

Relevance

  • Are the project outputs and activities consistent with the expected outcomes and objectives?
  • How well did the project design meet the project document?
  • How well was the project planned in advance?
  • Were appropriate adjustments made where necessary?
  • How have project revisions developed the original project objectives?

Efficiency

  • Are activities cost-efficient?
  • Is the project implemented in the most efficient and cost-effective way compared to alternatives?
  • Is the structure and profile of the project management team appropriate?
  • Is the project managed effectively and with timely responses to changing circumstances?
  • Is project reporting accurate, timely and satisfactory?
  • Is procurement of equipment being conducted effectively and in a timely fashion?
  • How could project planning be improved?
  • Was there a training needs analysis conducted? If so, is the training delivery appropriate in the light of the end result?

Partnerships/cooperation

  • Are stakeholders properly engaged and informed?

Effectiveness

  • To what extent are project objectives, outcomes and outputs being achieved?
  • The effectiveness of the project will be evaluated according to the extend of achievement regarding the following project objectives/outcomes
  • Are training inputs delivered effectively and adjusted to the national context?
  • How could the procurement of equipment and the delivery of training be made more effective?

 Project objectives /outcomes:

    1. A coherent and comprehensive system for intelligence, information and information collection, analysis and exchange is established
    1. Specialized law enforcement personnel are properly trained in the management of information gathering and exchange systems
    1. Extend the country scope: incorporate Afghanistan and Azerbaijan into the project
    1. Expand the project scope: enhance the project’s positive results by introducing additional intelligence-led policing component

By the end of the project it is expected that:

  • Each project country has at least operational analysis unit.
  • Each project country has access to i2 software and is able to produce link charts.
  • The knowledge of the analysts in dealing with information has been enhanced.
  • The analytical capacity of LE agencies has improved operational support to the operational officers to become more efficient.
  • Afghan Criminal Justice Task Force (CJTF) has an operational analysis unit.
  • The operational analytical capacity is improved and good quality analytical reports are produced.

The evaluation methodology will involve:

  1. A desk review of relevant documents. These documents will include at least the following: the project document, all project revision documents, semi-annual and annual project progress reports;
  2. Field mission to ROCA office in Tashkent consisting of:
  • Briefing and individual interviews with Regional Representative, Senior Law Enforcement Advisor, Financial Officer.

3.   Field mission to Tajikistan, Kyrgyzstan and Afghanistan consisting of:

  • Individual interview with F23 Project Coordinator/Head of UNODC Tajikistan Programme-Office and briefings by UNODC staff members.
  • Briefing by UNODC staff in the UNODC Programme-Office in Kyrgyzstan and Country Office in Afghanistan;
  • Individual interviews with senior officials of project beneficiary agencies and other national counterparts, including officials from the Law Enforcement Agencies (LEA) of Tajikistan, Kyrgyzstan and Afghanistan;
  • Individual interviews with donor representatives;
  • Site visits to Analytical Units of the LEA of Tajikistan, Kyrgyzstan and Afghanistan and other sites for physical inspection and discussions both with beneficiaries and other people directly or indirectly affected by the project.

A meeting plan with stakeholders will be submitted by the evaluator at least 2 week in advance of the field missions. This plan will include interview questions and a detailed description of the full evaluation methodology to be reviewed by the Project Coordinator, Head of project office in Tajikistan, Project Manager, ROCA and reviewed/approved by IEU prior to undertaking the final adoption of the evaluation.

Following completion of the missions, a draft evaluation report (in English) will be prepared. The draft will be circulated to the Evaluation managers and to ROCA in sufficient time to allow for comments to be made and for any misunderstandings to be clarified. Final approval and clearance of the report will be done by IEU. The evaluator may choose to take the comments into account in producing the final report, for which they will be responsible.

The UNODC Independent Evaluation Unit (IEU) will provide quality assurance and ensure compliance with the Norms and Standards of the United Nations Evaluation Group (UNEG) and UNODC guidelines[1] by providing comments on evaluation tools and methods, the draft report and clearance of the final report.

The evaluator will submit a draft report to the Evaluation Managers, the UNODC Independent Evaluation Unit, and to ROCA. The report will contain the draft findings, conclusions and recommendations of the evaluation team. The report should be no longer than 20 pages, excluding annexes and the executive summary. The report will be distributed by UNODC as required to the governmental authorities and respective donors, and will be discussed at a Tripartite Meeting by the parties to the project.

POs will be responsible for the meeting schedule, arranging the interviews, providing translation and coordinating all administrative matters.

Logistical Support

The Project Office (PO) will provide office space, an internet connection and use of a desktop computer where appropriate as well as assistance with interpretation. The evaluator will need to provide his/her own laptop, cameras or other equipment. POs will assist with transport within the region and support international travel arrangements and the issuance of visa (where necessary). ROCA will assist with travel arrangements related to Uzbekistan.

EXPECTED DELIVERABLES

All deliverables will be the responsibility of the Evaluator:

  • Meeting plan:

The plan should include: who should be interviewed and why, pre-prepared interview questions and a detailed description of proposed evaluation methods.

  • Oral interim debriefing

This interim debrief will allow the clarification of any misunderstandings or misconceptions and to answer any points of confusion or ambiguity.

  • Draft evaluation report

This report should be a complete draft document reflecting the evaluation and initial findings.  It should be submitted electronically to Head of Project Office in Tajikistan, Evaluation Manager, ROCA and IEU for comment and suggested amendment.

  • Final evaluation report.

This should include a review of the original project design, the way in which it was implemented, the impact on the drug situation and whether there are recommendations or lessons to be learned for the future.

 For detailed information, please refer to Annex 1-Terms of Reference

3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

The mid-term evaluation of the project will be carried out by an independent International Programme Evaluation Expert identified by UNODC through a competitive selection process. The Programme Evaluation Expert will have at least 5 years experience in reviewing criminal justice and/or law enforcement structures, university degree or recognised certificate from a relevant academic institution and have experience of evaluating technical assistance projects. Costs associated with the evaluator will be borne by the project. The expert shall act independently in his individual capacity and not as representative of the government or organization which appointed them. S/he will have no previous experience of working with the DCA or of working in any capacity linked with it or with the Government of Tajikistan.

Consultant should have the following qualifications and work experience:

  • Experience in evaluating the design and implementation of organisational structures at a senior level, preferably in a law enforcement context;
  • Previous experience of law enforcement in an operational capacity is highly desirable.
  • Experience in conducting outcome and impact evaluations of projects and programmes in international development and preferably regarding counter-narcotics enforcement and within the United Nations;
  • Substantial experience in evaluating & monitoring technical assistance projects;
  • Experience of having applied recognised quality management and assessment methodologies (such as the Balanced Scorecard or the Business Excellence Model of the EFQM) is desirable;
  • Recognised project management training and/or accreditation skills. Membership of a professional body related to project management will be an advantage;
  • Familiarity with the Drug Control Situation in Tajikistan and in the region will be an asset;
  • Fluency in English is required, working knowledge of Russian and/or the Tajik language is an asset.

The evaluator will be responsible for drafting the evaluation report, ensuring the report meets the necessary standards and for submitting the drafts as described in a timely manner.

4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

1. Proposal:

-Explaining why they are the most suitable for the work

-Provide a brief methodology on how they will approach and conduct the work.

2. Financial proposal. The financial proposal should include the honorarium for assignment/ consultancy fee, travel.  Please note that DSA rate will not be exceed the UN one.

3. Personal CV including past experience in similar projects and at least 3 references 

5. FINANCIAL PROPOSAL

 Payment

  1. The evaluator will be issued a consultancy contract and paid as per common UN rules and procedures;
  2. The fee for their services will be defined according to UN rules and procedures and depending on the qualifications of the candidate;
  3. The project will cover all costs related to travel of the evaluator and provide  his/her with the DSA for each location in accordance with UN published rates;
  4. Payment will be in a lump-sum in three installments:
    1. The first payment will be made after the approval of the evaluation methodology and submission of the detailed evaluation plan (25 per cent of the lump sum);
    2. The second payment will be made after submission of the draft project evaluation report (25%).
    3. The third payment (50 per cent of the lump sum) will be made only after completion of the respective tasks and receipt of the final report and its clearance by the Independent Evaluation Unit.

 Travel;

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UN should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

6. EVALUATION

Individual consultants will be evaluated based on the cumulative analysis methodology. The award of the Contract shall be made to the individual consultant whose offer has been evaluated and determined as:

a)     responsive/compliant/acceptable, and

b)    Having received the highest score out of the below set weighted technical and financial criteria.

-Technical criteria weight-70%

-Financial criteria weight-30%

Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation.

Selection criteria:

Background and education

Practical previous experience relevant to the announced TOR

Substantial knowledge in Law Enforcement topics

Planning and organizing

How to apply: 

Instruction for submission of applications: Please fill out a P11 form for SC/IC positions posted on www.undp.tj by following the job vacancies link from this webpage. Please note that no other type of application form will be considered for such positions, other than the one found at the link specified above. Financial Proposal and Methodologies (including the implementation timeline) should be submitted to the following email address madina.rakhmikhudoeva@unodc.org no later than 23 February, 2012. Any request for clarification must be sent by standard electronic communication, indicating Post Title in subject Line, to the address madina.rakhmikhudoeva@unodc.org UNDP Tajikistan will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

More information

For apply

 

Instruction for submission of applications: Please fill out a P11 form for SC/IC positions posted on www.undp.tj by following the job vacancies link from this webpage. Please note that no other type of application form will be considered for such positions, other than the one found at the link specified above.

 

Background Information

The project’s objectives are to provide “a coherent and comprehensive system for intelligence, and information collection, analysis and exchange is established”.

The project area of responsibility includes the five Central Asian countries (Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan and Uzbekistan), Afghanistan and Azerbaijan.

Combating illicit drug trafficking requires well-organized systems of information/data collection, processing and analysis, as well as the exchange of the final information product among agencies involved at national and regional levels.

Project F23 has improved criminal intelligence analysis and information management capacities, and further developed mechanisms for collection, evaluation, exchange and dissemination of information between drug control agencies in the Central Asian region, Afghanistan and Azerbaijan. However the need to further developing a more sophisticated and proper mechanism for the collection, storage, exchange and analysis of information and data results is obvious and has been set as one of the priorities for the continuation of F23 project’s activities fully supported by the attending countries.

Main tasks and responsibilities of the position

Consultant should have the following qualifications and work experience:

  • Experience in evaluating the design and implementation of organisational structures at a senior level, preferably in a law enforcement context;
  • Previous experience of law enforcement in an operational capacity is highly desirable.
  • Experience in conducting outcome and impact evaluations of projects and programmes in international development and preferably regarding counter-narcotics enforcement and within the United Nations;
  • Substantial experience in evaluating & monitoring technical assistance projects;
  • Experience of having applied recognised quality management and assessment methodologies (such as the Balanced Scorecard or the Business Excellence Model of the EFQM) is desirable;
  • Recognised project management training and/or accreditation skills. Membership of a professional body related to project management will be an advantage;
  • Familiarity with the Drug Control Situation in Tajikistan and in the region will be an asset;
  • Fluency in English is required, working knowledge of Russian and/or the Tajik language is an asset.

The evaluator will be responsible for drafting the evaluation report, ensuring the report meets the necessary standards and for submitting the drafts as described in a timely manner.

4. Selection criteria:

Background and education

Practical previous experience relevant to the announced TOR

Substantial knowledge in Law Enforcement topics

Experience in the field of design and layout of training programs and curricula

Planning and organizing

Selection of the candidate will be based on the results of cumulative analysis (a combination of qualifications, direct relevant experience and cost that represents best value for money for UNDP) 

Since UNDP Tajikistan currently has a majority of male employees, we strongly encourage qualified female applicants for this position.  UNDP seeks to ensure that male and female employees are given equal career opportunities and that staff members are able to keep an appropriate balance between work and private life. 

[1] http://www.unodc.org/unodc/en/evaluation/about-projects-.htm

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