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Monitoring, Evaluation and Learning Coordinator

Organization: Afghanaid

Accountable to: Deputy Director, Programme Development & Knowledge Management

Responsibility for: M&E Officers and Coordinators, MIS/Data Entry Operator

Work base: Rotational, 2 months in each of the 3 provinces where Afghanaid is working

Travel requirements: Up to 70% month time travelling to the project locations within each province

1. The Organisation

Afghanaid is an international NGO (www.afghanaid.org.uk), registered in the UK, specializing in Afghanistan since 1981. Afghanaid has been assisting and facilitating people-driven processes of recovery and development to address rights, entitlements and needs of Afghans in some of the most remote areas of the country for nearly three decades. Afghanaid’s Board of Trustees is based in the UK, together with its registered office. The Head Office is located in Kabul. Afghanaid works in four provinces, namely Badakhshan (north-eastern region), Samangan (northern region), Ghor (western region) and Nuristan (eastern region). 18 district offices and 4 provincial offices serve these provinces, which are well resourced with experienced and skilled Afghan women and men staff, with management support and technical guidance provided by a roving team of senior national and international managers based in Kabul. Afghanaid has over 400 staff members, 97% of them are Afghans.

Afghanaid is mandated to facilitate and support Afghan women, men and children in their fight against poverty, inequality and vulnerability through a range of interventions, most supporting grass-roots and local level capacity development, facilitating local development processes, and institution building. Evidence of change from Afghanaid’s programme work leverages its national level advocacy and policy influencing work. All advocacy and policy influencing work of Afghanaid’s is embedded in its grassroots programming work. Afghanaid values knowledge generation from its work and sharing for replication and/or scaling up by itself and others. The evidence of the impact of Afghanaid’s work has earned it recognition, respect and identity with stakeholders within and outside the country.

Afghanaid’s work is guided by four pillars: Economic Rights (Food Security and Agriculture Growth; Rural Financing, Market Access and Rural Enterprise); Social Rights (Water, Sanitation and Hygiene; Education); Civil Rights (Gender Equality; Community Development; Local Governance); Right to Life (Humanitarian Response; Disaster Risk Reduction).

2. The Department

This position sits within the Programme Development & Knowledge Management Department (PDKM), which covers following scope of work:

  • Development of project proposals, concept notes and budget for funding bodies (multilateral, bilateral, Trusts and Foundations)
  • Internal and external reporting of various types on Afghanaid’s work
  • Internal and external communication and information to staff, supporters in the UK, to support fundraising in the UK
  • Development and maintenance of relationships with old and new funding partners
  • Advocacy on issues embedded in grassroots programming on poverty reduction and humanitarian action through coalitions and alliances with others at sub-national, national and global level
  • Monitoring, evaluation, baseline assessment, mid-term review, final evaluation and impact assessment
  • Knowledge management through evidence-based research, policy briefing papers, documentation of best practices and lessons learned and commissioning mid-term reviews and project evaluations
  • Capacity development of national and international staff in relevant areas

3. The Role

The core objectives for the position of Monitoring, Evaluation and Learning (MEL) Coordinator are:

  • To promote a culture, practice and system of project specific outcomes and results based monitoring, evaluation and learning to track impact of Afghanaid’s work through grassroots programming and national/international level advocacy
  • To develop capacity of relevant staff in results-based monitoring and evaluation through a structured approach
  • To institute an organization-wide programme management information system to track larger impact of Afghanaid’s work in reducing poverty and vulnerability and promoting gender equality and community empowerment.

4. Specific Duties and Responsibilities

The MEL Coordinator will be responsible for guiding the overall MEL strategy and implementation of related activities with the following specific areas:

4.1 System Design and Development

Using a participatory approach and in consultation with relevant project staff and under the guidance of project managers, the incumbent will be responsible for:

i. Design and development of output, outcome and results-based monitoring system based on logframe of each active project in three provinces – Ghor, Badakhshan and Samangan (use either ACCESS or SPSS database system)

ii. Design and undertake and/or commission baseline assessments at the start of each new project, midterm review (MTR) at the midpoint of the projects, and end line at the end of the projects

iii. Provide technical advice for the revision of performance indicators of project specific logframe as and when required

iv. Ensure realistic intermediate and end-of-project targets are defined v. Develop standard framework and check list for baseline study (for analyzing situation at project start)

4.2 Implementation of System

i. Identify sources of data, collection methods, who collects data, how often, cost of collection and who analyzes it to track on monthly and quarterly basis projects progress

ii. Ensure that both monitoring methodology and monitoring systems provide measurable evidence of community empowerment, gender equality, and local ownership of the projects results based on indicators agreed with project staff and communities

iii. Coordinate the preparation of all projects reports, generated on quarterly, bi-annual and on annual basis from the MEL system (Access or from SPSS)

iv. Check that monitoring data are discussed in the appropriate forum (such as provincial management team meeting, SPLAT, and Directorate) and in a timely fashion in terms of implications for future action

v. Advice project management teams on improved, efficient and effective use of project resources to get optimal results

vi. Advise project management teams on course correction measures based on findings from projects midterm review

vii. Contribute to the development of the annual budget and work plan by ensuring logframe activities are included as well as incorporating M&E activities in the work plan

viii. Prepare detailed M&E budget

ix. Prepare calendar of M&E activities

x. Identify other M&E staff that the project needs to contract.

xi. Undertake regular visits to the field to support implementation of MEL and to identify where additional training for staff or community groups might be needed and/or where adaptations or changes in project specific M&E system might be required based on feedback from staff and community groups

xii. Prepare draft TORs for baseline survey, mid-term review, final evaluation, and impact assessment in accordance to the project guidelines and Afghanaid’s strategic direction.

xiii. Facilitate, act as resource person, and join if required any external supervision and evaluation missions.

xiv. Monitor the follow up of evaluation recommendations

4.3 Staff Learning and Development

i. Train relevant project and provincial level ME staff in the ME project specific tools and system to track and document progress against outputs, outcomes and results through monthly monitoring and reporting

ii. Clarify MEL roles and responsibilities including revision of Job description and chain of command at the head office and provincial level

iii. Train staff to develop skills, behavior and system to strengthen community participatory monitoring of the ongoing projects

iv. Develop specific staff training modules based on feedback from pilots designed and delivered by the post holder

4.4 Knowledge Management

i. To document, provide feedback on, and disseminate lessons learned generated from midterm review and end of the project evaluations and project endline surveys

ii. Ensure that ToR for consultants if recruited (as per project LFA) for MTR, Endline survey. End of the project evaluation, special studies, etc., has the mechanism to capture both good practices and lessons learned, and to ensure that the results are reflected in the reporting system

iii. Document, package and disseminate (e.g. through holding a workshop at provincial and/or national level) best practices and key lessons learned preferably on annual basis or with ending a project

iv. Facilitate exchange of experiences by supporting and coordinating participation in any existing network of humanitarian and development organizations in Afghanistan.

5. Qualifications and Experience

i. Post Graduation degree in Development Studies, Project Management, or Social Science from a reputable international university

ii. 5-7 years of experience in a leading international NGO, with designing and managing outcomes and results based M&E systems to track projects impact

iii. 2-3 years hands on experience and full knowledge of developing and managing organization-wide programme information system

iv. Sound understanding (and preferably hands on experience) of logical framework approach, project cycle management and other strategic planning approaches

v. Excellent report writing skills in English with highly developed analytical ability

vi. Full familiarity and application of quantitative and qualitative analytical packages such as SPSS and ACCESS

vii. Willingness to live and work in remote areas ix. Highly developed inter-personal skills and competence to develop relationship and interact with staff from various background x. Hands on experience of having designed and conducted learning process for staff and communities using adult learning principles and methodology xi. Excellent English writing and speaking

viii. Familiarly with Pashtu or Dari will be added value

How to apply:

Only applications that address the stipulated duties and meet the required qualifications will be considered. Applicants are requested to submit their CVs along with a cover letter explaining suitability for the position to Mujtaba Nooristani, Human Resources Manager at mnooristani@afghanaid.org.uk

Deadline for submission is 15th February 2012. Please mark application as “Monitoring, Evaluation and Learning Coordinator”

Only shortlist applicant will be contacted for test/interview

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